Global AI spending is forecast to reach $2.59 trillion in 2026, a 47% increase year-on-year, according to Gartner. Everyone is investing in the same infrastructure. As businesses invest heavily in AI, data and automation, it is becoming easier to assume that important decisions can happen from anywhere.
Earlier this year I flew to the US to spend a day in a room with the leadership team at a large Nasdaq-listed company. As it turned out, it was the first time in months (and in some cases longer) that their teams had been face-to-face together. That day changed the shape of the relationship entirely.
We had been working together remotely. The data was strong and the reporting was clear. We could see plenty of opportunity, but from a distance it was harder to understand who owned key decisions, what was preventing those opportunities from being addressed, and how to gain commitment to a prioritized plan that could drive significant growth in the near term.
That conversation needed a room.
We walked in not only with broader industry performance and channel insights, but with a complete picture of their digital performance across all business units. Their data framed the entire day.
One of the most useful things that surfaced was ensuring there was a clear owner to each initiative.
Knowing how to approach the opportunity with the right commitment emerges when the right people are together and the discussion moves beyond performance metrics to accountability, priorities and decision-making.
By the end of the session, immediate opportunities had been identified, priorities had been generated and there was a clear path to the next stage of growth.
After the workshop, I met separately with the CEO, walked him through the structural themes that had surfaced, and proposed the initiatives we could lead together. His response was simple: make it happen.
The work that follows will be the most substantive we have done together. None of the underlying data changed that day. What changed was the quality of the conversation around it.
What actually happens in a room
Decisions can happen remotely. In-person access creates a different environment for making them.
Your platforms and data tell you what has happened and what is happening now. A room creates space for people to share where they are trying to go, the strategic priorities or initiatives still being shaped, the trade-offs under discussion and the challenges they would never document in writing.
Every platform, dashboard and AI model is built on available information. That is their strength.
The information that often has the greatest impact on future decisions sits elsewhere. It lives in plans that have not yet been created, approved, or concerns and priorities that have not been communicated or debated broadly.
A listed company cannot put much of that in writing without creating investor expectations. It is discussed, tested and refined through conversation long before it becomes public.
That is one reason face-to-face discussions remain so valuable. They create the conditions for ideas to be challenged, developed and improved in real time rather than across a chain of emails and calls spread over weeks.
The effect is measurable. Research by Vanessa Bohns at Cornell, published in the Journal of Experimental Social Psychology and reported in the Harvard Business Review, found that a request made in person is 34 times more likely to receive a positive response than the same request made by email.
We consistently overestimate how persuasive we are through a screen and underestimate the impact of being present.
The value of being face-to-face is not simply relationship building. It improves the speed and quality of decision-making and helps create commitment around the actions that follow.
The conversations that only happen in person
While in the US, I also caught up with a client I have worked with since 2013. What has kept that relationship sharp over thirteen years is a question this client asks at the start of many significant conversations: what could we be doing better together?
It is a simple question, but it changes the discussion immediately. And it is one I was ready for.
The conversation moved quickly beyond performance and immediate goals, into where the partnership could go next, where more value could be created, what market intelligence and changing dynamics could lead to both sides doing things differently.
The quality of that discussion was built over years of working together, meeting face-to-face regularly and creating space for honest feedback.
The setting mattered because the conversation mattered.
A practical challenge
Start with your most important client relationship.
When was the last time you spent meaningful time together in person? Not a scheduled review. Not a conference. Time set aside to explore what sits behind future goals, metrics, priorities and plans.
Then look at your own team. If you lead people remotely, when was the last time you brought them together long enough for the discussion to move beyond updates and into the issues that shape decisions?
The workshop and meetings I flew to the US for could have been held remotely. The data would have been the same. The outcome from being face-to-face was significantly better.
The decisions that followed came from a conversation that only happened because the right people were in the room together.
The data tells you what has happened. The room is where you decide what happens next.

